Oh, the real estate bubble. From the front pages of the New York Times to Inman‘s weekly coverage and a study issued by the Joint Center for Housing Studies at Harvard – the whether we are in one, not in one, heading into one or nowhere near one – is dizzying at best.

Oh, the real estate bubble. From the front pages of the New York Times to Inman‘s weekly coverage and a study issued by the Joint Center for Housing Studies at Harvard – the whether we are in one, not in one, heading into one or nowhere near one – is dizzying at best.

While the status of a purported bubble flips daily, the more compelling analysis is the “what to do in case of a burst” advice for brokers that drip out of these articles like canned fruit filling – syrupy and full of artificial ingredients. Shouldn’t the real story be about what brokers can do to improve their bottom line and competitive edge during this 13-year-marathon-long, gravity-defying boom? Not only would it be more uplifting, but damn it, it’s more important! As any savvy businessperson knows, if you wait until a slowdown to fix your problems it’s too late.

Consider: a) How little it matters if the bubble bursts. Good businesspeople shine in any market; b) If it bursts, it might be the best thing that could happen; and c) Don’t let the fear of a downturn inspire you to fix things – do it now while business is hot.

Looking through the post-bubble-burst glass window

Imagine if, by virtue of a bubble burst, those whose business relies solely on their use of dogs in advertising – posing with cell phones to their ears and their incessant “capturing” and “dripping” on consumers – were to vanish from the industry. Imagine a phoenix of professional Realtors rising from the ashes during this downturn, skilled in the art of smart marketing, great customer service and prudent business planning. Like the great land rush of the 19th century, the real estate business has seen its membership explode with people looking to cash in. A few months of online education, a quickie test and a license ensues. The unskilled join brokerages and bleed its resources.

Nevertheless, business is good isn’t it? Broker operations gross more money now than ever. Yet the net is lower than ever. Expenses drip like oil from a British sports car. And all brokers keep reading are “solutions” offered by lightweights who think franchising is still cutting edge. Who thinks cutting your advertising budget is the smart solution? Give me a break.

Just because it worked 30 years ago doesn’t mean squat

Real estate is not the cottage industry it once was. Web traffic has replaced walk-in traffic. Alternative models advertise more services for less commission. Your competition now comes from outside your sphere. Empowered consumers. Dot-com interlopers. National franchises with executive teams made up of Ivy League graduates. Progressive thinkers. If a consumer hears an agent today utter the words, “Oh, I’m sorry, I’m computer illiterate,” they recoil in shock. Followed by confusion. Then pity.

To win in business, you must be progressive. You must try new things and not rely only on the same precautions and defensive measures of days past. At a recent event, the speaker asked us to look around the room and focus on everything blue. We were then asked to close our eyes and one by one recite anything in the room that was yellow. Most could not. Proving that we see only what we want or are told to see…proving how much we limit ourselves.

From what I read lately, everyone sees blue. Despite the fact that the riches of real opportunity, the “not-being-caught-with-your-pants-down” scenario, the tapping into your respective brilliance clearly lay in the rainbow of alternative/progressive thinking. In real estate, right now, when times are good, you need to look outside of the blue.

What’s outside the blue?

Paper: So innocent at $3.89 a ream at Staples. But paper is the linchpin in a cost structure that includes copy and fax machines, printers, ink, toner, files, folders, file cabinets, storage space, stamps, overnight packages, couriers and the time to process it. Look at your books. How much of your bottom line is being wasted by this archaic office supply and its cohorts. Remove paper and you remove the cost that never stops costing you.

Time: A typical 40-hour transaction on a $500,000 home yields an agent $212 an hour after typical splits and broker fees. Agent A lists a home in Greenfield, Calif., and drives 65 miles back to the Carmel office instead of farming the rest of Greenfield. Why? To spend hours manually processing paperwork. Creating folders. Making copies. Faxing docs. Remove paper and increase your hourly wage. Skim 10 hours off the transaction and realize huge savings across the board.

Square Footage: Here’s a chunk of fat sitting on the rear end of the brokerage model. A typical 5,000-square-foot facility offering 100 square feet per agent houses 40 agents. At $2.50 per square foot, brokers spend $250 per month per agent. Multiply that by 40 agents, by 12 months per year. That’s over $100,000. How many offices do you have? Can anyone say liposuction?

Look around your facility. How often are all those desks empty? Eighty percent of the time? Ninety percent? Couldn’t one desk be used by four agents? Yes it can. Pencil that out.

Retail Locations: Why are brokerages today located on Main Street paying top retail dollar? Numbers show that the majority of consumers are shopping online for homes, not in strip malls. What compelling reasons exist to support these locations? Walk-in traffic? What walk-in traffic? People don’t walk Main Street America anymore. They drive through it. Or at best run through it performing as many errands as their 30-minute parking meter allows. Unless you start retailing items like company branded mops, buckets, paint materials, floor cleaners, cameras or espresso, what’s the point?

Relocate: Move the bulk of the operation to cheaper industrial office space. Or at the very least, reduce the retail space. 1,000 square feet. House one agent who can double as a barrista. Convert the back into a professional conference room equipped with a plasma screen and a wireless Web connection. The savings would allow you to maintain your advertising budget in a downturn, thus pummeling your competitors who are still smoking the “cut marketing in a downturn” hashish that conventional thinkers are constantly peddling.

Your Agents: Spinning their wheels. Burning gas. Driving around getting handwritten signatures on paper that they have to copy, fax, file and process for your review the same way your real estate grandmother did in 1950. It’s 2005. Paperless solutions are here now. Can you even try to calculate how much money your traditional process costs you? I have. It’s sickening.

Mobility: Mobility isn’t driving 25,000 miles a year outfitted with 10-pound laptops that you can’t write on, PDAs, cell phones, cameras, portable printers, scanners, transaction coordinators and a microwave oven housed in your handbag so you can hot-sync Hot Pockets all day long to keep yourself nourished. Mobility is being able to work anywhere, anytime. With one machine (a Tablet PC) you can process transactions digitally without ever having to touch paper. Ever!

Going Paperless: In 1996 Inman News published its first story on the paperless transaction. It was a pipedream. Today digital signatures are legal. San Francisco Bay Area broker John Pinto processed 290 transactions in 2004 without a sheet of paper. He shaved half a day off of his workweek. John didn’t wait for business to slow to fix his problems. He fixed it while the money’s hot.

Who knows when the bubble is going to burst? The prudent businessperson says, “Who cares.” They don’t sit around worrying about the future. They seize the present. They create their future rather than wait for it to manipulate them. They see all things that aren’t blue.

Marc Davison is the vice president of corporate development at VREO Software Inc.


What’s your opinion? Send your Letter to the Editor to opinion@inman.com.

Show Comments Hide Comments
Sign up for Inman’s Morning Headlines
What you need to know to start your day with all the latest industry developments
By submitting your email address, you agree to receive marketing emails from Inman.
Thank you for subscribing to Morning Headlines.
Back to top
Only 3 days left to register for Inman Connect Las Vegas before prices go up! Don't miss the premier event for real estate pros.Register Now ×
Limited Time Offer: Get 1 year of Inman Select for $199SUBSCRIBE×
Log in
If you created your account with Google or Facebook
Don't have an account?
Forgot your password?
No Problem

Simply enter the email address you used to create your account and click "Reset Password". You will receive additional instructions via email.

Forgot your username? If so please contact customer support at (510) 658-9252

Password Reset Confirmation

Password Reset Instructions have been sent to

Subscribe to The Weekender
Get the week's leading headlines delivered straight to your inbox.
Top headlines from around the real estate industry. Breaking news as it happens.
15 stories covering tech, special reports, video and opinion.
Unique features from hacker profiles to portal watch and video interviews.
Unique features from hacker profiles to portal watch and video interviews.
It looks like you’re already a Select Member!
To subscribe to exclusive newsletters, visit your email preferences in the account settings.
Up-to-the-minute news and interviews in your inbox, ticket discounts for Inman events and more
1-Step CheckoutPay with a credit card
By continuing, you agree to Inman’s Terms of Use and Privacy Policy.

You will be charged . Your subscription will automatically renew for on . For more details on our payment terms and how to cancel, click here.

Interested in a group subscription?
Finish setting up your subscription