Toeing the line between necessary communication and annoying the hell out of your clients can be a tricky business. More than anything else, it requires that you find a delicate balance between the two extremes.

Toeing the line between necessary communication and annoyance with your real estate clients can be a tricky business. More than anything else, it requires that you find a delicate balance between the two extremes.

The right amount of communication is key

To start off, you have to keep your client in the know. There is nothing worse than your client missing out on an opportunity because you weren’t keeping them adequately informed; or worse than a seller client being angry because they had to leave their home at the last minute because you didn’t (or weren’t able to) inform them that a buyer was coming to look at their house.

A lack of communication can cause friction and will make you look like you don’t know what you are doing in your client’s eyes.

The flip side, however, is that you don’t want to be constantly contacting them to the point of annoying the crap out of them either.

At best, the constant calling might cause the client to become slightly aggravated with you. At worst, it may cause them to think you are uninformed or unprepared and so have to constantly contact them to tell them things you forgot to remind them of before.

Maybe they even stop picking up your phone calls all the time because they think your call is inconsequential or they just don’t feel like talking to you yet again.

So where is the sweet spot? How do you strike this balance?

Put yourself in their shoes

The most important thing to remember is that your client is probably not all that different from you. So empathize, and put yourself in their shoes.

When you think about it, it’s not super difficult to know the difference between informing them of what they need to know when you think they need to hear it, and coming off as either overbearing or not caring.

How would you feel if you were the client and your agent was acting the same way you are? If you feel like you’d be satisfied, then your current client most likely is too.

But aside from using common sense, the wonderful modern world we live in is constantly providing solutions for our problems. In this case, I am referring to texting. Yes, texting.

That practice, once derided by parents and embraced by the youth, has become increasingly critical to the real estate industry. And it is the key to achieving a balance between being annoying and being negligent.

Texts are not aggressive or passive

This is primarily because the vast majority of people do not find texts to be a nuisance. This is in contrast to, say, phone calls, which more and more people see as an interruption or intrusion into their lives.

In fact, according to a Forbes article, 68 percent of millennials — the largest segment of homebuyers — admit they text “a lot” on a daily basis, compared to 47 percent of Gen Xers.

Compare that to phone calls. European telecommunications communications company O2 found that “telephone” apps on smartphone, actually using your phone to make calls, are only the fifth-most-used app.

I heard it once put like this, you should only call someone if whatever you need to discuss would warrant meeting with that person unannounced. If whatever you have to tell your client is not so urgent that you would show up unannounced, then send a text message.

People are on their phones all the time, and a text does not get in the way of whatever your client is currently doing. This means you are likely to get immediate feedback on whatever you need to discuss, and you get it in a frictionless way. This is not true for voicemail or email.

Voicemail requires too much effort on the part of clients. Again, they have to take time out of whatever they are doing to return your call. Unless it is something very important, you don’t want to create work for them.

Whereas calls can sometimes be too aggressive, emails are often too passive. As you probably know, we are all inundated with email — work, personal and endless promotional messages. It’s all too easy for your email containing important info to get lost in the bunch.

Texting presents a massive opportunity

Texts have yet to become like emails — they are still thought of as things you have to read, not things you choose to read or not.

A 2017 report from National Association of Realtors found that 62 percent of all homebuyers prefer their agent to send property info via text message.

According to Velocify, text messages have a 45 percent response rage, while email only has a 6 percent response rate.

This means that in addition to helping you toe the line between annoying your clients and keeping them informed, using text messages as part of your marketing, follow-ups and client relationships gives you a considerable competitive advantage against those using email.

So how not to annoy your clients? It starts with using common sense and empathizing with your them. If you would find something annoying, overly aggressive or just not enough, most likely your client feels the same way.

It ends with communicating with them in the way they’d most prefer. And increasingly, that is the non-intrusive, easy-to-respond-to world of texting.

For some excellent, tried-and-true text templates, check out these stories:

Dale Archdekin is the founder of Smart Inside Sales and the current director of lead generation for Global Living Companies at Keller Williams in Philadelphia. Follow him on Facebook or checkout his Facebook group.

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