Finding efficiencies wherever you can will help you work smarter, not harder. Here are 11 must-try apps that’ll save you time, put you in control and keep you organized wherever you go.

There’s so much noise out there on how to navigate a challenging market. This April, let Inman help you cut through the clutter to make smart business decisions in real time. All month long, we’re taking it Back to Basics and finding out how real estate pros are evolving their systems and investing personally and professionally to drive growth.

This article was last updated on April 28, 2023. 

The number of tasks and projects agents need to keep up with can be daunting. Choosing the right apps and tech stack can help save you time and money. Get your tech together, and check out apps that work hard to make you look smart. Here are my 11 favorite real estate apps that all agents should be using.

1. Forewarn

Many of our interactions, whether in person or on the phone, involve meeting people we know very little about. Forewarn gives us the opportunity to gather instant information about people before we meet them in person.

Forewarn provides accurate phone numbers, address history, possible criminal records and public record information of properties owned by the person you check about. It offers a quick safety assessment for agents prior to meeting clients for the first time and detailed information on the prospect’s current and past real estate holdings.

We use the tool not only for safety but also to find accurate phone numbers for property owners. The database has been one of the most accurate sources for phone numbers that we’ve found.

2. Stride

Stride helps us keep track of mileage and other expenses in a concise manner through its app. It has the ability to automatically upload your miles, creating an efficient way to keep accurate records.

It also allows you to import expenses from your bank account and take photos of receipts. What’s more, it helps you find deduction options by suggesting potential write-offs for your business.

This tool also seamlessly integrates with tax preparation software, which is an added convenience. So, if you’re looking for a business tax app that is great for real estate professionals, this is the one for you.

3. Apple iMovie

Every real estate agent needs a video editing tool that makes it easy to whip up professionally edited videos. Apple iMovie provides amazing editing options, and it’s included free on Apple products.

If you are looking for a great editing solution with tons of flexibility, iMovie is a great option.

Please note, this entry has been updated from the original video (above) which references Videolicious.

4. Your iPhone’s Scanner

The iPhone’s Scanner lets you scan documents directly on your phone, saving time and effort for the real estate agent on the run. (There are other apps like Adobe Scan and Clear Scan for Android users as well.) Here’s how to use it:

  • Open the notes section on your iPhone.
  • Select a note, or create a new note.
  • Tap the camera button, then tap scan documents.
  • Tap the shutter button then drag the corners to adjust the document to fit the screen.
  • Tap save or add additional documents to the scan.

In the fast-paced market we find ourselves in now, our ability to scan and deliver documents directly from our phones could be the difference-maker in winning contract negotiations for our clients.

5. EasyMeasure

The EasyMeasure app uses the camera on your phone to measure distances. Whether you are measuring rooms for loading your new listing in the MLS or determining how big a bedroom is while showing a home, this app will make your life as an agent easier.

There’s no need for someone to hold the end of the measuring tape for you anymore. The word “easy” in this app’s name is there for a reason.

6. BombBomb

BombBomb allows you to record and send videos directly to anyone from your phone or computer (via text or email). This makes it easy to send a quick prerecorded video to new online leads if you are, for example, busy showing a property or unable to reach out immediately.

I also love that BombBomb lets you see when and how many times the prospect watches the video — which is one of my favorite features. In short, it’s a great app to use on your phone. In fact, it’s one of my most-used apps for email communication as well.

7. DocuSign

Speed to signature has never been more important than it is for our business right now. Through DocuSign, you can send documents for electronic signatures directly from your phone.

DocuSign gives you the advantage of speed, which could give your clients the edge they need to win the home of their dreams. Electronic signature apps like DocuSign are really a must-have for real estate professionals today.

8. Adobe Lightroom

Presenting professional photos that are well-lit and visually appealing has become an essential practice in our marketing presentations. Whether it’s listings photos or something to feature on social media, having professionally edited photography can really set you apart.

Enter Adobe Lightroom. This powerful photo editor allows you to turn dull photos into stunning content right from your phone. You can access premium presets (or in other words, photo settings and filters that are pre-developed by professional photographers) right in the app.

If you’re looking to improve your photography game, then this is the app for you.

9. Audible

We spend a lot of time in our vehicles going about the daily activities of our business. By providing a platform where you can listen to audiobooks and podcasts, Audible gives you the opportunity to learn on the go.

No matter what area you want to expand your knowledge in, Audible has an audiobook or podcast that can help. I use it constantly, and I find it to be one of the most effective apps in helping me grow myself and my business.

10. Calendly

Calendly is the best tool I know for setting appointments — without all the back-and-forth emails trying to find a time that’s good for you and your clients.

It looks at your appointments and determines the times when you’re available. (You can also set your availability within the app.) This allows you to time-block and plan for things like prospecting or personal time.

If you don’t control your schedule, then your schedule will control you. Calendly helps you take control of your most important asset: your time.

11. Google Drive

Google Drive is the file storage and synchronization tool developed by Google. It’s where we house all of our real estate-related documents, our real estate photography, videos and any other items we want access to at any time via the Google Drive app on our phones.

Google Drive really brings everything together for us. It’s a centralized place to access anything we need on the go. If you’re looking for a place to organize and house your documents and photos, Google Drive is a good solution for that.

Finding efficiencies through apps can help you work smarter, not harder. Utilizing the 11 apps listed in this article have helped me, and I believe with all my heart they can help you as well.

Jimmy Burgess is the Chief Growth Officer for Berkshire Hathaway HomeServices Beach Properties of Florida in Northwest Florida. Connect with him on Facebook or Instagram.

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